District Staff Mileage Reimbursement

  • Mileage reimbursement is a benefit the district offers to those who must travel while on the job. Mileage is to be tracked on the District mileage form and turned in for reimbursement on a quarterly basis.

    The IRS sets the standard business mileage rate in January of each year. The 2019 rate is 58.0 cents per mile.  Please review the IRS Notification for more information.  The mileage reimbursement form will be updated with the current mileage rate.

    A “Super Blanket” PO needs to be put in for an estimated amount for the year, the vendor on the PO will be the School or Department. The mileage forms should be looked over and approved by the building principal or department head. The approved mileage forms need to be submitted to the Treasurer’s Office, according to the dates listed below, for payment to be made. The PO # must be on the mileage forms. Please charge the appropriate expenditure codes for the corresponding department.

    Please follow up with your building or department financial representative to ensure a valid purchase order is in place for your reimbursement. Reimbursement will be processed and paid per the following schedule:

     

    Months Reimbursed

    Mileage Due Date

    Check Date

    July, August, September

    October 1, 2019 

    October 25, 2019

    October, November December

    January 1, 2019

    January 25, 2019

    January, February, March

    April 2, 2019

    April 25, 2019

    April, May, June

    July 2, 2019

    July 25, 2019

     

    The mileage for the year must be turned into the Treasurer’s Office no later than July 1, 2019, or it will not be paid. Mileage reimbursement forms, guidelines, and district mileage chart are located on the district’s website under Treasurer’s Office, Budget & Accounting Department. Mileage Reimbursement. If you have any questions please send an e-mail to the Accounting Help Desk.

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