There is a designated record retention person at each school and/or department.

Contact Student Services 864-1034 for directions on boxing up "STUDENT FILES" including the following “Student File” categories: CUM folders, Student Intervention Folders, Due Process Folders, and Student Health Folders.

All other records should be boxed using the following guidelines.

Process overview

• Use only District approved boxes
• available through the pony service
• Do NOT overfill the box
• they need to be moveable 
• Box items with similar retention codes
• the 1st digit of the Auditor of State retention code  
• Do NOT mix permanent records with temporary records
• Use the District approved labels
• available from the Treasurer’s Office
• follow the directions on the label
• Meet with the building designee to add the appropriate code and disposal information to the label
• The full code from the label should be written on all sides of the box
• allows for easy identification if the box is placed on the shelf backwards 
• The building designee should enter a work order to have the records moved to the appropriate storage facility
• The yellow copy of the label should be sent to the Treasurer's Office
• The Treasurer's Office will request record disposal yearly

If there are any questions that the building designee cannot answer, please contact the Treasurer’s Office at 864-1040.